How to Request an Agreement

A Data-Use Agreement (DUA) is an agreement that governs the sharing of data between research collaborators who are covered entities under the HIPAA privacy rule. A DUA establishes the ways in which the information in a limited data set may be used by the recipient, and how it is protected. DUAs should be reviewed and executed by OSP on behalf of UNTHSC. Neither faculty nor staff should be listed as parties to a DUA.

To request a DUA, please send an email to ospcontracts@unthsc.edu including (1) the name of the institution providing the data; (2) the name of the institution receiving the data; (3) a description of the research for which the data will be used; and (4) the contact information for the other institution. If you have received a draft DUA from the other institution, please attach it to your request email.

An Incoming Subaward is when another institution (pass-through entity) receives funding from a sponsor (Prime Sponsor) and that institution subcontracts out a portion of the work to UNTHSC.

Incoming Subawards are initiated through the proposal process and are typically initiated through receipt of a notice of award in the central office. If you have received a notice of award related to a proposal you submitted that does not include the central office, please forward the notice to ospcontracts@unthsc.edu for processing.

A material transfer agreement (MTA) is a contractual document used to send biological and research materials from one party to another party for research purposes. An MTA is not a sale, but the sending party may charge the receiving party for reimbursement of shipping or processing costs for the material. There are two types of MTA – Incoming and Outgoing. In an Incoming MTA, UNTHSC is receiving material from another party. In an Outgoing MTA, UNTHSC is sending material to another party.

To request an MTA, please complete the appropriate expediting form and email it to ospcontracts@unthsc.edu. If you have received a draft MTA from the other institution, please attach it to the request email.

A non-disclosure agreement (NDA) is a contract in which the parties agree not to disclose information covered by an agreement. NDAs can be mutual, meaning both parties are planning to disclose confidential information, or one-way, meaning only one party will be disclosing confidential information. The Office of Sponsored Programs negotiates and processes all of the NDAs for UNTHSC pertaining to disclosures for prospective work that involves UNTHSC faculty, staff, or resources. All such NDAs will be between UNTHSC and the Sponsor. NDAs must be project – or study – specific. One NDA cannot serve to cover a broad area of discussion or for multiple projects over a length of time. Each specific study or project must be described clearly within the NDA so as to ensure that the description of confidential information is clearly outlined and is not ambiguous. Neither faculty nor staff can be listed as individual parties to an NDA, nor can NDAs generated directly between faculty members and sponsors for independent consulting be used to cover disclosures pertaining to potential sponsored programs that would be administered through UNTHSC.

To request an NDA, please fill out the form found here.

An Outgoing Subaward is when UNTHSC receives funding from a sponsor and subcontracts out a portion of the work to another institution.

Outgoing Subawards are initiated by the central office at the award stage. If you have a question about an outgoing subaward, please contact ospcontracts@unthsc.edu.

A Sponsored Research Agreement (SRA) is an agreement between UNTHSC and a sponsor for the purposes of funding and conducting research at UNTHSC. In an SRA, the sponsor is not passing through funds from a Prime Sponsor.

SRAs are typically initiated through the proposal process. If you have received a draft SRA that did not include the central office, or was not proposed through OSP, please forward it to ospcontracts@unthsc.edu for processing.