Toolkit

Click “enable editing” at the top of each document for full functionality

• Special Event Checklist– This checklist is for the novice and the expert alike. It has links to the campus resources that are involved in planning a UNTHSC Special Event, like CETS, Room Scheduling, Photo Request etc… Special-Event-Checklist

• Menu to Venue- This document lists caterers and venues we have used and shows their capabilities, what types of events they do, how they comply with our alcohol policy, and other helpful details.Caterer-venue-CHSPWEB

• Special Event Tips– This details some tips for planning successful events, like how to estimate food and beverage numbers, deciphering contracts, questions to ask… Frequently-Asked-QuestionsCHSPWEB

• Suggested Timeline for Event Planning- Each event is different, but this timelines has some helpful reminders that are applicable to most events. eventtimelinechecklistCHSPWEB

• Protocol Basics– If you plan to include, regents, UNT system VIPS, elected officials, or international guests please refer to this document on protocol.  WhatisProtocolhandoutWEB

Here is an example of  a protocol sheet for a UNTHSC employee or student visiting Thailand  Thaiprotocol  

• Budget Tool -This is a simple budget tool to estimate the cost in planning, and the actual cost upon completion of the event.budgetrevised12-19

These documents are meant to be self-service tools to aide in successful event planning. They are not meant to replace a personal consultation. Please reach out for a consultation, for your individual event, to Shea.PattersonYoung@unthsc.edu.