New Computer Equipment Assignment & Procurement Process
As captured on HSC’s 2020-2023 Roadmap, we will be implementing a more controlled computer equipment procurement and assignment process for faculty and staff based on a “one person, one primary computing device” model. This will be a collaborative effort between ITS and Property Control to maintain, improve and streamline asset management for HSC assets.
This initiative is being adopted to:
- Reduce the number of computing devices (laptops, desktops) purchased and/or assigned to individual users (multi-user or shared workspaces, such as labs or classroom environments are excluded).
- Decrease the overall footprint of computing devices across HSC.
- Streamline operations and support, particularly for a distributed workforce.
- Reduce costs – both upfront and ongoing.
Single Primary Computing Device
Our approach and standard moving forward will be to transition HSC employees to a single primary computing device, preferably a laptop (with a docking station that enables easy connections to monitors, mouse, keyboard and audio devices) for enhanced mobility in an increasingly decentralized work environment.
This strategy will allow us to reduce the number of computing devices (laptops/desktops) purchased and/or assigned to individual users, decrease the overall footprint of devices across HSC, streamline operations while supporting the need to reduce costs. Finally, this plan will also allow HSC to improve the decommissioning process of aged devices as assets are replaced.
Computing device lifecycle process change
New device requests need to be initiated with a Helpdesk ticket. IT will review requests and approve them based upon computing device strategy. Quotes, upon review and approval, will be provided by IT to requesters. These must be attached to the EIS requisition prior to approval.
Upon arrival of the computing device, the ITS Helpdesk will coordinate device refresh and decommission of assets.
Frequently Asked Questions
Why are we making this change now?
How will the transition be managed and funded?
What are the exceptions for computing devices?
We recently purchased new laptops for our department. Under this initiative will we be required to move to new devices?
Where can I find more information related to this initiative as it relates to HSC Roadmap?
Who can I contact if I have additional questions?
This page was last modified on December 2, 2020