Space Committee

Space Justification

Use this electronic form to request space. Please submit any questions to

Space Justification Form

Space Committee


  • Jason Hartley, Vice President for Operations
  • Robert McClain, Associate Vice President for Research and Innovation
  • Charles Taylor, Provost and Executive Vice President for Academic Affairs


  • Develop principles and procedures for allocating and reallocating space pertaining to administration, education, research, and clinical practice activities.
  • Review all plans and proposals for allocating and reallocating space, such as:
    • Transferring space between divisions or schools
    • Changing the current use of space
    • Reallocating vacated space
    • Providing space for new programs or positions
    • Consult with areas affected by a space request to finalize a space allocation agreement; in cases when an agreement cannot be reached, make recommendations to the Cabinet for their final decision.
  • Develop and maintain a space inventory.
    • Produce reports for the President, Vice Presidents, and Deans.
    • Request audits of space allocation as necessary to determine current usage.
    • Undertake special studies requested by the President or the Cabinet
    • Develop and recommend planning allocations for deferred maintenance related to classrooms and educational space (3 to 5-year plan).
  • Investigate specific issues related to campus space as requested by the President or Cabinet


  • Requests/initiatives related to the university strategic plan will have a higher priority than other requests/initiatives.
  • Preference shall be given to requests that demonstrate sharing of resources and/or equipment.
  • Facilities are allocated to departments/units for a specific purpose. When that purpose is no longer required, the space should be made available to the university for reallocation through the space assignment/allocation process.
  • When a department/unit moves into new space, the space vacated as a result of that move reverts to the university for reallocation through the space assignment/allocation process.
    • Specific criteria to be considered when reviewing facility requests will include
    • Health and safety requirements
    • Core space needs for programs
    • Functionality/utility/efficiency of space
    • Adjacency or unity of programs
    • Accessibility of space
    • Funding availability
    • Cost/benefit
    • Faculty recruitment/retention
    • Urgency of need
  • The use of space to meet storage needs will be secondary to the use of space to meet strategic needs.
  • On-campus storage space is limited and should be utilized only for equipment and other materials that require frequent access.
  • Long term storage (items not requiring regular access) shall be stored in an off-campus location.
  • Research space allocations will be managed in a way that is consistent with the guidelines developed by the research space task force and the President’s Research Council.
  • Members of the Space Committee are appointed by the President and will serve for a 36 month term
  • Quarterly the committee will report back to the President

This page was last modified on January 10, 2020