The facilities of the University of North Texas Health Science Center at Fort Worth are intended to be used to the fullest in keeping with the purposes of the institution — education, research, patient care and community service. Use of space is coordinated to attain maximum benefits to the Health Science Center community.
Please see 4.105 Facilities Use Policy for complete detail.
Out of Cycle Room Requests
There are instances in which departments host special events (i.e. national conferences/symposiums, community events) which must be planned for well in advance and need date/room confirmation out of the normal room request cycle. Events that are requested out of cycle must have approval from the Office of the Provost. Please complete and submit the Out of Cycle Room Request Form to request approval.
Audio Visual Needs
For AV needs, you can place your request through the Room Scheduling System when requesting a room or contact Classroom Education Technology Support (CETS) at firstname.lastname@example.org or 817-735-2481. Please submit your requests at least 10 business days in advance of your event.
Set-up for Events
It is the department’s responsibility to ensure that set-up for internal events is coordinated through Facilities Management. If you need tables and chairs, please submit your request at least 10 business days in advance through this Facilities Work Order link located on the UNTHSC INSITE. Questions or assistance please contact 817-735-2182.
Food and Room Clean Up
It is the department’s responsibility to clean the room after the meeting/event by removing all items, food and making sure the table is clean. Please be considerate for the next group that will be using the room after your event. Custodial Services should be notified to empty trash cans through Facilities Management at 817-735-2182 at least 5 business days in advance.
Do Not move or remove furniture from the room(s) or building(s). All furniture must remain as is.
Parking on Campus
If you have outside guests attending an event on campus, please contact HSC Police at 817-735-2211 or email Police@unthsc.edu at least 10 business days prior to the event for parking information and guidelines. UNTHSC Campus Map
Alcohol on Campus
Alcohol is permitted at events after 5:00 pm but permission is required. Please submit the Alcohol Request Form to the Room Scheduling Office for approval. Requests should be submitted at least 10 business days in advance to allow for approval routing and sufficient time to schedule the Police Department staff if needed.
This page was last modified on January 23, 2018