Documentation Guidelines
Documentation Guidelines
Supporting Documentation Requirements
To ensure smooth review process, documentation should:
- Be on official office letterhead and include the signature and credentials of the qualified professional.
- Provide a specific diagnosis for each physical or mental impairment, using DSM-5 (for psychological conditions) or ICD-10 (for medical conditions) codes when applicable.
- Indicate whether the condition is permanent or temporary—if temporary, include the expected duration.
- Describe how the impairment affects major life activities (e.g., walking, hearing, seeing, learning, communicating, breathing).
- Explain the impact on the classroom and learning environment.
- Outline whether the condition is managed with medications, treatments, assistive devices, or coping mechanisms and how these affect daily functioning.
- If applicable, list medication side effects that may impact academic performance.
- Provide specific accommodation recommendations (e.g., note-taking assistance, extended testing time, sign language interpreter). Note: Recommended accommodations will be considered but are not guaranteed.
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