Documentation Guidelines

Supporting Documentation Requirements

To ensure smooth review process, documentation should:

• Be on official office letterhead and include the signature and credentials of the qualified professional.
• Provide a specific diagnosis for each physical or mental impairment, using DSM-5 (for psychological conditions) or ICD-10 (for medical conditions) codes when applicable.
• Indicate whether the condition is permanent or temporary—if temporary, include the expected duration.
• Describe how the impairment affects major life activities (e.g., walking, hearing, seeing, learning, communicating, breathing).
• Explain the impact on the classroom and learning environment.
• Outline whether the condition is managed with medications, treatments, assistive devices, or coping mechanisms and how these affect daily functioning.
• If applicable, list medication side effects that may impact academic performance.
• Provide specific accommodation recommendations (e.g., note-taking assistance, extended testing time, sign language interpreter). Note: Recommended accommodations will be considered but are not guaranteed.