Travel abroad with technical data, technology, software, or information controlled for United States export purposes is prohibited, and you will need a license or documentation of an exemption prior to the travel.
Travel to Sanctioned Countries
If you plan to travel to any of the countries that are the subject of US Sanctions to conduct UNT Health Science Center-related work or research or to present the results of UNTHSC-related work or research, you should consult with the UNTHSC International Compliance Officer (email@example.com) to determine whether any restrictions will apply to your travel. If a license is required, the International Compliance Officer can assist with that effort. Licenses are required for many activities in the following countries: Cuba, Iran, Sudan, Syria, and North Korea, although this list is consistently updated. If you plan to travel to any of countries, contact the International Compliance Officer.
Travel with HSC Laptops and Electronic Equipment
Researchers need to be aware that they are effectively “exporting” their laptops (tablets, ipads, phones, and other electronic equipment), as well as what data are ON the laptop’s drive(s) not only when they take their laptop outside of the United States, but also when they allow a person in a foreign country to use their laptop or allow a foreign national access to their laptops, even while in the United States.
Prior to traveling outside of the United States, travelers should complete the International Travel Device Checklist and forward the list to the UNTHSC International Compliance Officer (firstname.lastname@example.org). The researcher should maintain a copy of the completed checklist on file for 5 years after travel. If the researcher needs “clean” equipment for HSC-related travel to prevent an export violation, they should contact HSC Information Technology Services prior to travel.
You are prohibited from taking any export controlled materials/papers/reports on your laptop, or other device, outside of the US without an export license or valid license exception that is determined by the International Compliance Officer. Please pay special attention to the reports that you are submitting to your project managers and instructions that you are receiving from sponsor agencies: the Department of Defense, Department of Justice, Department of Homeland Security, Department of Health & Human Services, Department of Energy, etc. Even if your research qualifies under the Fundamental Research Exclusion; these materials may be controlled for export purposes and not intended for public release. Contact the International Compliance Officer to assess whether or not you may take these abroad.
The National Counterintelligence and Security Center has tips for traveling overseas with mobile phones, laptops, PDAs, and other electronic devices.
HSC Network Use
While traveling abroad, users must follow all policies, standards and guidelines of the UNTHSC Information Security Office when accessing the HSC network.
If you access the HSC network from an OFAC-sanctioned country, you may be in violation of current laws if you do not have an appropriate license for that activity. These laws are emerging and any such activity should be discussed with UNTHSC Information Security and the International Compliance Officer.
Shipments/Transports Outside the US
To determine the applicability of export licensing requirements, you should review the following steps. If, after this review, you have any questions, please contact the International Compliance Officer. It is important to clearly identify what you are exporting, to whom you are exporting it, and the purpose for which it will be used.