All faculty, staff, students and visitors (contractors, consultants, etc..) requesting access to student data in EIS (Enterprise Information System) are required to complete the Family Education Rights Privacy Act of 1974, as Amended (FERPA) training through LearnHSC.
To access the FERPA training and authorization form contact the Registrar’s Office at firstname.lastname@example.org. Please include in the body of the email your full name, EUID and university email address. If you are a visitor and do not have an EUID or university email address please contact our office.
UNT Health Science Center’s FERPA Policy Statement:
The Family Educational Rights and Privacy Act (FERPA), 20 U.S.C. 1232G, grants students in institutions of higher education the right of access to their educational records with the exception of confidential letters and statements of recommendation that the student has waived the right to inspect. Before disclosing any personally identifiable information, except directory information, the health science center must obtain written consent from the student unless the disclosure is allowed by law. The Family Educational Rights and Privacy Act consider certain information to be “directory information,” which is subject to disclosure without prior consent from the student.
Directory information relating to students includes the following:
- University assigned e-mail address.
- University assigned Enterprise-wide User Identification Number (EUID) so long as the EUID
cannot be used to gain access to the student’s education records except when used in
conjunction with another factor to authenticate the student’s identity.
- Month, day, and place of birth.
- Major field of study
- Participation in officially recognized activities and sports
- Dates of attendance.
- Enrollment status(e.g., professional or graduate; full-time or part-time)
- Degrees, awards and honors received (including selection criteria)
- Expected graduation date.
- Most recent previous school attended.
- Thesis and dissertation titles.
- Academic Advisor (including student’s major professor)
- Postgraduate training site for medical graduates and degree candidates
Go to UNTHSC’s FERPA policy then click on 07: Student Affairs, Education and Funding, then General and Student Affairs, then locate 7.113 Student Policy- FERPA policy.
UNTHSC is committed to protecting the privacy rights of its students. The following information covers the basic privacy issues related to student records, under the Family Educational Rights and Privacy Act (FERPA). Questions concerning FERPA should be directed to the Office of the Registrar.
FERPA rights apply to all students in attendance and former students. FERPA rights do not apply to deceased students or persons who have applied but not attended. Requests for records of a deceased student will be reviewed on a case-by-case basis. The University reserves the right to deny the request.
FERPA rights begin on the first day of enrollment in a UNTHSC academic program.
This page was last modified on October 2, 2019