Compensatory time and overtime policy

From the HSC Office of the President

HSC Team,

I wanted to make you aware of recent changes to the Compensatory Time and Overtime policy which is administered at the UNT System. These changes will be effective June 6, 2021.

In response to the action taken by UNT System, we will make appropriate updates to HSC’s Absence and Attendance Policy for Faculty and Regular Staff (5.104) that directly tie to the Compensatory Time and Overtime policy. Please note a few highlights below as they relate to the policy update, but I encourage you to review the full policy once it has been updated online.

Exempt Employees:

Exempt employees earn State compensatory time at one for one for each hour worked on a Board of Regents designated holiday, as governed by the Holiday policy 03.602. Compensatory time for exempt employees may be approved by the Chancellor/President only under extraordinary circumstances and only if total hours worked plus holiday or other paid leave exceed forty (40) hours (or the standard work hours for part-time employees) in a workweek to provide services that protect, maintain, or restore operations.

Non-Exempt Employees:

It is the policy of the HSC to arrange its work schedules in such a manner that non-exempt employees are not required to work beyond their normal work schedule. However, when in management’s view it becomes necessary for an employee to work overtime, they will be compensated in accordance with the provisions of both the Federal Fair Labor Standards Act (FLSA) and the Texas Government Code.

Any supervisor with authority to approve an employee’s time sheet is hereby given authority to approve that employee’s overtime and compensatory time, including time worked at the employee’s personal residence. All overtime and compensatory time must be approved in advance by the department official who has the designated authority to approve overtime.

Please also note that while the payroll system will allow an employee to input overtime and compensatory time, such time will not be processed without prior approval as noted in the policy. Once a request has been properly approved, the Payroll Department will be notified to process the request in the payroll system. Compensatory time earned under the old policy must be used within 12 months from the time it was earned to avoid being lapsed.

If you have specific questions about Compensatory Time, please contact our Campus HR Team.

Dr. Michael R. Williams | President