Policies & Standards of Conduct

View the Fitness Center Policies and Standards of Conduct in a PDF format

Fitness Center Policies and Procedures

It is the policy of the Office of Care and Civility and the HSC Fitness Center to promote health and wellness while encouraging members to engage in safe conduct while participating in health promotion activities and events and while utilizing recreational facilities. Accordingly, in addition to encouraging members to use good judgment, the Office of Care and Civility has adopted this policy and authorized the Fitness Center to approve rules designed to encourage safe behavior on the part of our current members.

Application of Policy

This policy applies to all fitness center members including enrolled students, university alumni, community members, university employees, and university retirees who utilize the recreational facility.

For purposes of this policy, an activity or event is organized and sponsored by the Office of Care and Civility when it has been planned, funded and properly approved by the appropriate university official.

General Procedures and Responsibilities

Any personal training performed in the fitness center must only be instructed by an approved OCC personal trainer. Any paid personal training performed within the facility by someone other than an OCC employee is strictly prohibited. Children under the age of 16 are not permitted to utilize fitness equipment, group exercise classes, or observe recreational activities within the fitness center under any circumstances. Smoking, use of tobacco products, or alcoholic beverages are not allowed in any recreational facility. Food or drinks, except water bottles, are not allowed in recreational activity areas. Proper footwear is required. No animals other than those assisting the disabled are allowed in any recreational facility.

Facility Usage

All currently enrolled students, currently employed or retired faculty and staff, alumni, and active community members are eligible to use the facilities during operating hours. Students, Faculty/staff, retirees, and alumni must purchase a membership. All student and faculty/staff users must present a current HSC ID to the fitness center staff to gain access to any recreational facility. Alumni, retirees, and community members must purchase an ID badge at the time membership is accepted. Members and guests are required to follow all posted rules.

Guests of a member may use the recreational facilities by obtaining a guest pass. All guests must be sponsored by a member. The member must present his/her HSC ID or purchased ID badge to obtain the guest pass. The guest pass is valid only for three (3) visits. Guests may only obtain a three (3) visit pass once every 6 months. If the guest wishes to continue utilizing the facility after their three (3) free visits are exhausted, they must pay a $5 day use guest fee or sign up as a member. The sponsor of the guest is responsible for the guest while using the facilities. Members may sponsor up to two (2) guests per day. Please see the guest pass for usage guidelines.

Weight Rooms

Use of the weight room is limited to those users over age 16. No one under the age of 16 is permitted. Athletic attire must be worn and athletic shoes that cover and protect your feet are required. No sandals. Keep walkways clear. Bags should be kept in designated locker areas. Collars are mandatory in the free weight area at all times. Spotters are recommended. Re-rack weights and replace equipment when finished. Please do not drop weights or dumbbells. Food, drinks, and tobacco products are not allowed. Water bottles are allowed. Thirty minute time limit on all cardio machines is strictly enforced when people are waiting. Please do not touch the audio or video equipment. Ask the fitness center staff for assistance. All equipment must remain inside the facility. In case of emergency please contact the fitness center staff. Only approved personal trainers employed by the fitness center can provide personal training in the fitness center.

Equipment Checkout

Recreational equipment is available for checkout with a valid HSC or member ID card from the fitness center front desk. A replacement fee will be assessed for any lost or damaged equipment. Equipment available for checkout includes: Badminton racquets and birdies, footballs, flags, soccer balls, tennis balls and tennis racquets.

Group Exercise Classes

Free classes are available to all fitness center members. Participants must sign in at the fitness center front desk. Only group exercise class participants are allowed in the Group Exercise Room during class. Only approved group exercise instructors can teach group classes in the fitness center. Approval for use of the Group Exercise Room must be granted by a Student Services Associate, Assistant Director or the Director of the Office of Care and Civility prior to usage. Under no circumstances may a group of more than two (2) participants utilize a workout video in the fitness center as it violates copy right infringement of the video being used.

Outdoor Tennis/Basketball/Volleyball Policies

Courts are available for use by fitness center members. All users must have a HSC ID badge or a fitness center membership ID badge. Courts will remain locked until in use by fitness center members. Tennis/basketball/volleyball equipment is available for checkout with a valid HSC or fitness center member ID badge. No activities other than tennis, basketball, or volleyball are allowed on the court. Athletic shoes are required. Smoking, use of tobacco products, or alcoholic beverages are not allowed. Food or drinks are not allowed on the outdoor court. Water bottles are allowed. Glass containers are not allowed on the outdoor court. Animals other than those assisting the disabled are not allowed on the court. Users are responsible for observing and following these policies. Those participants not following these policies may be asked to leave the facility by the staff on duty. In case of inclement weather, play may be stopped and the court may be closed. In case of an accident, contact the fitness center staff. In case of emergency, contact HSC police by calling 817-735-2600.

Standards of Conduct

Participation in fitness center facilities and programming is a privilege.  All members and guests who participate in fitness center programming or use recreational facilities are expected to:


  • Treat the fitness center staff and facilities with respect and respond appropriately to all reasonable staff requests.
  • Act with character and courtesy while respecting the rights, welfare and dignity of all others in the fitness center.
  • Abide by all relevant policies of the University of North Texas Health Science Center, the general facility rules of the fitness center and all relevant state and federal laws.
  • Act in a safe, responsible manner in regards to themselves and others in the fitness center.


The Office of Care and Civility maintains the authority to revoke a member’s privileges temporarily or permanently for violating these standards of conduct or fitness center facility rules or for violating any HSC policy or state or federal law. Members may also be subject to University disciplinary action.  No refunds or student service fee waivers will be authorized upon loss of membership for violation of the Standards of Conduct or for any other violation of HSC policy.


Members may be subject to temporary or permanent loss of membership privileges for the following misconduct:


  1. Physical or verbal abuse, threats, intimidation, harassment, hazing, coercion and/or other conduct which threatens or endangers the health or safety of any person.
  2. Unauthorized use or sharing of fitness center identification cards, including forgery or alteration of a membership card or granting unauthorized use or misuse of any University document, record, key, electronic device, or identification.
  3. Unauthorized Entry including entry prior to payment of fitness center membership dues.
  4. Disorderly or lewd conduct including disorder associated with alcohol or controlled substances.
  5. Recording images either by photograph, video or digitally without knowledge of the individual being recorded and without prior approval from the Director of Care and Civility.
  6. Unauthorized Commercial Activity or use of the facility for personal or monetary gain, including posting, advertising, instructing by private sessions, or soliciting individuals in the fitness center for personal services, businesses, or agencies.
  7. Use of alcoholic beverages. Members demonstrating signs of intoxication will be denied access to the fitness center or asked to leave immediately.
  8. Failure to abide by a reasonable request of fitness center staff.


Individuals engaged in the following conduct will immediately be reported to university police and will be subject to permanent loss of membership privileges. Additional sanctions from the University may also apply.


  1. Vandalism: Damage to or destruction of any property of the University or of others while on University premises.
  2. Assault: Rape, sexual assault, or sexual harassment.
  3. Theft: Removal of or conversion of University property or property of others while on University premises.
  4. Possession of firearms, explosive device, or other deadly weapon when on University premises.

Possession of drugs or other controlled substances prohibited by state and federal law