Training and Resource page

The Office of Contract Administration will provide contract training complementary to UNT System and UNT Health Science Center policy. Be mindful that the training material and information herein is intended to be a continual work in progress.  Please communicate with the appropriate departments (Office of Contract Administration, Office of General Counsel, BSC Purchasing Department, etc.) as questions and issues arise.  Our goal is to provide guidance in the contract administration process and to assure proper and successful contracting at UNT Health Science Center.

The Office of General Counsel (OGC) published the Contracting Handbook that contains an overview of UNT System contracting guidelines.  The handbook is available on the OGC webpage at http://untsystem.unt.edu/generalcounsel/contracts/contract-home.htm

The Contracting Handbook should be your starting point for drafting basic contracts, but it does not provide specific information about routing contracts at the UNT Health Science Center campus. The information provided below explains the process of routing contracts at the Health Science Center campus after the steps described in the Contracting Handbook have been completed.

Contract Decision Flowchart, Rev. 1-2016

Contract Review and Routing Flowchart, Rev. 1-2016

Purchasing Contract Review and Routing Flowchart, Rev. 1-2016

Presentation2

Training related to using the contract software is available on our Intranet page. Go to the Office of Contract Administration INTRANET website, select the Contract Software Training web link on the right. Scroll down the page and select the purple Sophia log in icon to log into Sophia. Sophia is Wellspring’s Knowledge Supply Chain™ enterprise software we are using for contract administration. Once you select the link, the information contained therein is restricted. You must have an EUID and password and must be connected to the University of North Texas Health Science Center (UNTHSC) INTRANET to access the software. Please be mindful that access to the information in Sophia is managed by User roles. If you do not have access to the information or receive an error message, you may not have a User role that permits access. Contact the Office of Contract Administration via the Sophia Helpdesk email for assistance. Email: sophiahelpdesk@unthsc.edu .


Use of Electronic Signatures

The University of North Texas Health Science Center (UNTHSC) reviewed the use of electronic signatures for business contracts and department documents as a result of the addition of Section 51.9336, Texas Education Code, by the 82nd Legislature in 2011. The evaluation resulted in the recommendation that UNTHSC use and accept electronic signatures and electronic routing for business contracts and department documents.

You must have an EUID and password and must be connected to the University of North Texas Health Science Center INTRANET to access Guidelines for Use of Electronic Signatures.

 

 

This page was last modified on February 24, 2016