The Office of Contract Administration will provide contract training complementary to UNT System and UNT Health Science Center policy. Be mindful that the training material and information herein is intended to be a continual work in progress. Please communicate with the appropriate departments (ex: Office of Contract Administration, Office of General Counsel, BSC Purchasing Department, etc) as new questions and issues arise. Our goal is to provide guidance in the contract administration process and to assure proper and successful contracting at UNT Health Science Center. The Contracting Handbook should be your starting point for drafting and basic routing of contracts. Click to see the Contracting Handbook or enter the following link to get to the Office of General Counsel webpage about contracts:http://untsystem.unt.edu/generalcounsel/contracts/contract-home.htm
The Contracting Handbook does not provide specific information about routing contracts at the UNT Health Science Center campus. The documents and information provided here explains the process of routing contracts at the Health Science Center campus after the steps described in the Contracting Handbookhave been completed.
Training related to using the contract software is available on our Intranet page. Go to the Officeof Contract Administration INTRANET website, select the “ Contract Software Training “ weblinkon the right. Scroll down the page and select the purple Sophia log in icon to log into Sophia. Sophia is Wellspring’s Knowledge Supply Chain™ enterprise software we are using for contract administration. Once you select the link, the information contained therein is restricted. You must have an EUID and password and must be connected to the University of North Texas Health Science Center (UNTHSC) Intranet via dialup, VPN or on campus to access the software. Please be mindful that access to the information in Sophia is managed by User roles. If you do not have access to the information or receive an error message, you may not have a User role that permits access. Contact the Office of Contract Administration via the SophiaHelpdesk email for assistance.Questions specifically related to SOPHIA? Email: firstname.lastname@example.org .
Use of Electronic Signatures
The University of North Texas Health Science Center (UNTHSC) reviewed the use of electronic signatures for business contracts and department documents as a result of the addition of Section 51.9336, Texas Education Code, by the 82nd Legislature in 2011. The evaluation resulted in the recommendation that UNTHSC use and accept electronic signatures and electronic routing for business contracts and department documents.
You must have an EUID and password and must be connected to the University of North Texas Health Science Center Intranet via dialup, VPN or on campus to access Guidelines for Use of Electronic Signatures.
Summaries of UNT Health Science Center Guidelines for Use of Electronic Signatures and Routing Tools for Contracts and Department Documents are available below.